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NANAIMO APPLICATION

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VANCOUVER ISLAND CONFERENCE CENTRE NANAIMO

Application

Please provide high quality photos/video titled with your business name and product name, ie.  NIYIEMstudioNOAhoopearrings.  Please include a photo of yourself for marketing/socials and a short product/making/BTS etc. video - without music.
Life Style Photo
Product Photo
Product Photo
Life Style Photo
Product Photo
Photo Of Yourself With Product
Booth/Display Photo
Short Video Clip
Preferred booth size.  Booths come with power but not with tables or chairs and are shown in Width x Depth.  8' x 30" table can be rented for an additional $20.
Booth Preference 1
Booth Preference 2
We are very excited and privileged to be working with a local photographer for this year's LOOKBOOK.  This online catalog style magazine will feature your products both individually and as a collective.  We are asking that 1-3 of your best selling or most eye catching product/s be loaned to NU VEAU market for the photoshoot - date:  TBA - which will be returned to you.   A nominal $30 fee will be charged and you will get to keep and use all of the photos for your own marketing and branding.  If you already have professionally styled photos that can be used, the fee will be waived.  Products must be delivered to NIYIEM studio in Royston and can be picked up after the shoot or returned at the event if you're not local.
OR
 
If you already have professional photos, these can be submitted.  In order for the catalog to be successful it is required that all makers take part. 
LOOKBOOK - please select one
Swag bags will be given during the gala night and throughout the event.  We will also be putting together a beautiful gift box.  This is a vital part of marketing and drawing people in so we kindly ask that you provide 15 smaller items that are in keeping with your brand aesthetic and quality (no promotional materials, ie. pens/coupons etc.).  Please present these as a gift to make them feel special. 
Please select your preferred set up time.  (Not guaranteed but we will do our best to accommodate your choice).
Set Up Time
By submitting this form I acknowledge that I have read and agreed to the terms, requirements and cancellation policy and would like to apply for a booth space at
NU VEAU market.

Thank You for Applying!

Terms & Agreements

 

Join us as a vendor for the beautifully styled NU VEAU Market.  Our very intentionally curated event will showcase the most sought after makers on the west coast and their unique products.  NU VEAU market is a handmade craft event only and will not be accepting MLM/Direct Sales companies or food related products.  We will not allow any "sale" items or "sale" signs.

This market is a juried event seeking artisans with likeminded core values of being locally, ethically and sustainably made and who complement the

NU VEAU aesthetic.  All submitted applications are reviewed and chosen according to category availability, in limited numbers and as best suited to the market brand and demographic attending.  As we understand wanting to organize your year's line up as early as possible, aceptance will be on an ongoing basis until categories are full and notifications will be sent  via email, please check your spam.

Once you are notified of acceptance, 50% of payment plus the LOOKBOOK fee is required within 48 hours to secure your spot and the remaining is due August 15th.

Vendors may only sell the items specified in this application.  Artisans that make jewelry in addition to their main products will be permitted in limited numbers.

 

VENDOR INFORMATION

MARKET DATES:

November 15th, 2024 - 7-9:30 pm | Gala Sip and Shop

November 16th, 2024 - 10-5 pm

November 17th, 2024 - 10-4 pm

 

SET UP:

November 15th, 2024 | 2:30-4:30 pm | 4:30-6:30 pm

Booth spaces must be fully set up by 6:30 pm on the 15th.

 

*Vendor parking will be in the underground parking of the Vancouver Island Conference Centre. 

VENDOR TAKEDOWN cannot begin until 4pm Sunday - please be mindful of late shoppers and be patient if browsing is still continuing.

 

LOCATION:

Vancouver Island Conference Center - 101 Gordon Street.

GALA SIP AND SHOP:

This will be a ticketed event where shoppers will receive champagne, a delectable treat and NU VEAU gift bags.  Shoppers will have the first chance to chose from the best selection while enjoying an evening out.  This is a great opportunity to showcase a unique product.

 

 

WHAT WE ARE OFFERING:

A beautifully styled venue with modernized pipe and drape in select areas, string lights and accents | a gala sip and shop exclusive night out | coffeehouse lounge with locally roasted beans, locally crafted goodies, casual seating and live music (not loud) | a private vendor lounge with refreshments and storage for additional inventory.

 

On brand signage, extensive advertising including radio, news paper, social media and the LOOKBOOK catalog.

 

2 Weekend Pass tickets to giveaway on your social media page.

Individual business advertising for each vendor on social media and website.

Pipe and Drape will be provided in select areas.  This will be shown on the map at a later date.

Private Online Vendor Access to all of the market details including announcements.

WHAT WE WOULD LIKE FROM YOU:

 

A beautifully curated booth.  Please no plastic table cloths or artificial floral arrangements.  Table linens must be solid in colour, without patterns and reach the floor on all sides.  Extra inventory must be stored discretely, neatly, and out of the way. 

 

You will promote the market on your social media, using the provided marketing materials that will be sent via email and available in the Vendor Access area.

 

Lighting is strongly recommended as the Conference Centre is dimly lit.  The lobby booths will have ample natural light but lighting is still recommended to showcase the products effectively.

 

High quality, professional looking photographs for marketing.

 

Use the 2 free tickets for the market as an advertising tool.

 

We provide an event commercial liability policy, however the venue requires each vendor to also have a commercial liability insurance plan. (Many of your business policies already include this, please check with your provider).  As an alternative, vendor insurance can be purchased through Duuo - a direct link will be sent at a later date.

 

15 smaller swag bag items that are in keeping with your brand aesthetic and quality.  Please package these in small boxes or in a way that feels like a gift for the recipient (not loose or unprotected) and clearly shows your brand name (ie. art card in a paper sleeve with branded sticker, earrings, keychains, or fragile pieces in small boxes etc.).  If you want to gift a small accompaniment piece to your work (like a honey dipper if you're a potter, this is ok too.  Please add a branded tag and secure in a box or form of wrapping).  This is required in order to partake in the market as it is a key component in advertising and drawing a crowd.

We have the opportunity to work with an amazing local photographer to create this year's LOOKBOOK which will showcase all of the makers products ahead of the market.  This will be a styled catalog with carefully arranged group photos and individual shots.  Each maker is being asked to loan 1-3 of their most loved, most popular, most special items/products/pieces for this photo shoot which will be returned.  The cost will be $30 and all images will be released to the makers for their own use.  Photo shoot dates will be announced in early summer.  This is required in order to partake.

 

 

Along with all of the extensive advertising, we are counting on all of our amazing vendors to help make this a successful show.  The more you can involve yourself with marketing, by being active on social media, through your own website and mailing lists and getting the word out, the more successful we will all be together! 

 

As this is our first time hosting this particular market, at this venue, it is possible for unexpected things to happen.  We will absolutely do our best to make every aspect run smoothly but please be patient if complications arise.  We will be taking note for the next year of any things that need adjusting and would very much like to hear from you after the show.  Our main focus is to have a successful event and happy vendors and shoppers.  We've worked really hard to create a market brand with good advertising that will speak to the right demographic and encourage people to attend; however we cannot guarantee attendance and sales volumes.

We would like to see a positive, kind and community minded attitude from all vendors. 

 

Terms and Conditions :

NU VEAU market will be following all provincial health authority COVID guidelines and safety measures, vendors are expected to as well.  We will not accepting any MLM/Direct Sales companies.   Your application does not guarantee a spot in the market, you will be notified via email of your application status.  Once you are notified that you are a vendor, payment is required within 48 hours to secure your spot.  Vendors must only sell what is listed on their application.  Vendors must have commercial liability insurance during the market weekend with Darya Mohler/NU VEAU market named.  Vendors will comply with set up/take down regulations. You will be set up and ready by 6:00pm on October 4th and you will remain set up for the entire event.  You give us the rights to use your business photos on our social media accounts and website/advertising campaigns.  You agree to act in a professional manner at all times.  NU VEAU market is not responsible for any sales, or interactions between vendor and customer.  You agree to use the provided graphics and weekend passes to advertise the market.  Vendors and vendor helpers may not consume alcohol during market hours including  during set up and take down.  Vendors are required to leave their spaces clean and free of garbage or recycling.  NU VEAU market will be indemnified from any loss, fire, penalty, judgement, legal fees and expense if failure to comply occurs.  NU VEAU market will be excused of any obligation in the event of a disastrous occurrence or "act of God."

Cancellation:

 * If the market is ordered to close or cancel, due to Covid-19 or any other unforeseen occurrence: $75 of each vendor fee will be kept to help cover a portion of the already incurred costs of running this large event.

* Up to 60 days prior to the event:  A 50% refund or credit to a future event will be offered.  

* Up to 30 days prior to the event:  A 25% refund or credit to a future event will be offered.

* Within 30 days of the event:   No refunds will be provided.

Please do not hesitate to contact Darya with any questions.

darya@nuveau.ca

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