MARKET DATES:
Friday, November 21st, 2025- 7-9:30 pm | Gala Sip and Shop
Saturday, November 22nd, 2025 - 10-6 pm
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LOCATION:
101 Gordon Street Nanaimo (Entrances off Gordon Street AND Commercial Street).
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SET UP:
November 21st, 2025 | 2:30-6:45
Booth spaces must be fully set up by 6:45 pm on the 21st.
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LOAD IN | LOAD OUT:
There are 15 minute loading zones on Gordon Street and Commercial Street right in front of the VICC. Commercial street does not have elevators. The secure underground parking at the VICC is the recommended option for loading/unloading as it is quiet (no main street traffic), dry, and has elevators from the parkade directly to the market level.
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VENDOR TAKEDOWN cannot begin until 6pm Saturday - please be mindful of late shoppers and be patient if browsing is still continuing.​​
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​​WHAT WE ARE OFFERING:
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A professional market in a beautifully styled venue with fresh, white, pipe and drape and accent lighting and an interior courtyard lounge with curated decor - live trees, lit trees, and a mix of casual seating with plush accessories - that the booths flow around | a gala sip and shop exclusive shopping night with dj | a blend of live and recorded acoustic music | vendor storage for additional inventory.
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​+ Clear signage directing shoppers to the market:
Sandwich boards on all main streets surrounding the VICC leading up to and on the days of the market.
Large posters on both entrance windows 2 weeks before the event.
Posters directing shoppers to the upper level of the VICC from the underground parking.
Signage directing traffic to the parkade.
Banners hanging from the upper level balcony.
+ Friendly greeters at both entrances (with decor and music) to direct shoppers to the upper level of the VICC.
+ Professionally branded with extensive advertising including radio, news paper, social media, the LOOKBOOK catalog, fliers and giveaways.
+ 2 Day Passes (not including the gala) to giveaway on your social media page.
+ 2 Day Passes (not including the gala) to giveaway to family and friends.
+ 2 wrist bands for vendors allowing for an extra helper (does not include taking part in gala refreshments).
+ Individual business advertising for each vendor on social media and website with continual social media exposure leading up to the market.
​+ Crisp white linen pipe and drape in select areas at various heights. This will be shown on the map at a later date.
​+ Private Online Vendor Access to all of the market details including announcements.​
+ Power to every booth
​+ Professionally photographed event with follow up advertising of vendors.
​+ 8 month feature in the LOOKBOOK.
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VENDOR REQUIREMENTS:​
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An elevated and styled booth space that is professional looking, tidy and classy. Please no plastic table cloths, plastic totes with inventory, artificial floral or greenery arrangements or themed/seasonal patterned linens. Linens must reach the floor on all sides. Extra inventory must be stored discretely, neatly, and out of the way. No sales or sale signs will be permitted.
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2 Day Passes (not including the gala) will be given to vendors to use for promotion AND 2 Day Passes (not including the gala) will be given to vendors for family and friends. 2 wrist bands will be given to vendors.
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Lighting is required as the VICC is dimly lit during the gala. LED lighting is preferred and string lights/Christmas lights alone are not sufficient.
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Event Liability Insurance/Commercial Liability Insurance for all three days is required for participation with a minimum of 2,000,000 coverage. If you already carry insurance for your business that policy is sufficient (please confirm with your provider), if not, vendor insurance can be purchased through PAL at an affordable price. Darya Mohler/NU VEAU market must be named as additional insured.
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We will be doing the much loved ADVENT GIVEAWAY again this year! 24 days of opening beautiful handmade gifts for one market shopper - last years value $700. Radio and social media giveaways will also take place. As giveaways are a vital part of advertising and expanding reach, each vendor is required to gift 1 small item (minimum $15 value) and must be in keeping with your brand aesthetic and quality. Please package these in a small box or bag or in a way that feels like a gift for the recipient (not loose or unprotected) and clearly showing your brand name (ie. art card in a paper sleeve with branded sticker, earrings, keychains, or fragile pieces in small box or cloth bag etc.). If you would like to gift a small accompaniment piece to your work instead of a smaller piece of work (like a honey dipper if you're a potter or wood conditioner if you're a woodworker etc.) this is ok too. Please add a branded tag and secure in a box or cloth bag etc. This is required in order to partake in the market as it is a key component in advertising and creating excitement.​​​​​​​​
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GALA SIP AND SHOP:
The gala is a ticketed event where shoppers will receive sparkling wine, a sweet treat, NU VEAU tote bag and enjoy a live demonstration (last year was a live fashion illustration by Isabel Dusmann) and DJ. Shoppers will have the first chance to chose from the best selection while enjoying an evening out. Boutique stores are invited to attend this event in order to connect with new designers looking to wholesale and consignm. This is a great opportunity to network as well as showcase a unique product.
Along with all of the extensive advertising, we are counting on all of our amazing vendors to help make this a successful show. The more you can involve yourself with marketing, by being active on social media, through your own website and mailing lists and getting the word out, the more successful we will all be together!